Move-in / Move-out Inspection Checklist

Property Address: property_address

Inspection Date: inspection_date

Landlord: landlord_name

Tenant: tenant_name

Instructions

This checklist is used to document the condition of the property at the time of move-in and move-out. Both the Landlord and Tenant should inspect the property together and record the condition of each item. Use the following rating scale:

E = Excellent | G = Good | F = Fair | P = Poor | N/A = Not Applicable

Note any existing damage, stains, marks, or defects in the "Notes" column. Attach photographs where possible. Both parties should sign at the end of each section.

This document serves as evidence of the property's condition and will be used to determine any deductions from the security deposit at move-out.

1. Living Room

1.1 Walls and Ceiling

Condition: [ E / G / F / P ]

Notes (holes, cracks, stains, marks, scuffs): _______________________________________________

1.2 Flooring / Carpet

Condition: [ E / G / F / P ]

Notes (stains, tears, scratches, wear): _______________________________________________

1.3 Windows and Screens

Condition: [ E / G / F / P ]

Notes (cracks, broken panes, torn screens, operation): _______________________________________________

1.4 Window Coverings (Blinds/Curtains)

Condition: [ E / G / F / P ]

Notes (broken slats, stains, missing parts): _______________________________________________

1.5 Doors and Hardware

Condition: [ E / G / F / P ]

Notes (damage, operation, locks): _______________________________________________

1.6 Light Fixtures and Switches

Condition: [ E / G / F / P ]

Notes (missing bulbs, broken fixtures, switch operation): _______________________________________________

1.7 Electrical Outlets

Condition: [ E / G / F / P ]

Notes (damaged covers, non-functional outlets): _______________________________________________

1.8 Baseboards and Trim

Condition: [ E / G / F / P ]

Notes (damage, paint peeling, gaps): _______________________________________________

1.9 Ceiling Fan (if applicable)

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

1.10 Fireplace (if applicable)

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

2. Kitchen

2.1 Walls and Ceiling

Condition: [ E / G / F / P ]

Notes: _______________________________________________

2.2 Flooring

Condition: [ E / G / F / P ]

Notes: _______________________________________________

2.3 Countertops

Condition: [ E / G / F / P ]

Notes (chips, burns, stains, scratches): _______________________________________________

2.4 Cabinets and Drawers

Condition: [ E / G / F / P ]

Notes (damage, operation, missing hardware): _______________________________________________

2.5 Sink and Faucet

Condition: [ E / G / F / P ]

Notes (leaks, stains, operation, disposal): _______________________________________________

2.6 Refrigerator

Condition: [ E / G / F / P ]

Notes (cleanliness, operation, shelves, ice maker): _______________________________________________

2.7 Stove / Oven

Condition: [ E / G / F / P ]

Notes (cleanliness, burners, operation, knobs): _______________________________________________

2.8 Dishwasher

Condition: [ E / G / F / P / N/A ]

Notes (operation, cleanliness): _______________________________________________

2.9 Microwave (if built-in)

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

2.10 Exhaust Fan / Range Hood

Condition: [ E / G / F / P ]

Notes (operation, cleanliness, filter): _______________________________________________

2.11 Light Fixtures and Switches

Condition: [ E / G / F / P ]

Notes: _______________________________________________

2.12 Windows

Condition: [ E / G / F / P ]

Notes: _______________________________________________

3. Bathroom(s)

Bathroom Location / Number: _______________________________________________

3.1 Walls and Ceiling

Condition: [ E / G / F / P ]

Notes (water damage, mold, peeling paint): _______________________________________________

3.2 Flooring

Condition: [ E / G / F / P ]

Notes (tiles, grout, water damage): _______________________________________________

3.3 Toilet

Condition: [ E / G / F / P ]

Notes (operation, seat, stains, leaks): _______________________________________________

3.4 Bathtub / Shower

Condition: [ E / G / F / P ]

Notes (caulking, stains, drain, fixtures, doors/curtain rod): _______________________________________________

3.5 Sink and Faucet

Condition: [ E / G / F / P ]

Notes (leaks, stains, operation): _______________________________________________

3.6 Vanity / Cabinets

Condition: [ E / G / F / P ]

Notes: _______________________________________________

3.7 Mirror

Condition: [ E / G / F / P ]

Notes (chips, cracks, discoloration): _______________________________________________

3.8 Towel Bars and Accessories

Condition: [ E / G / F / P ]

Notes (loose, missing, damaged): _______________________________________________

3.9 Exhaust Fan

Condition: [ E / G / F / P ]

Notes (operation, noise): _______________________________________________

3.10 Light Fixtures

Condition: [ E / G / F / P ]

Notes: _______________________________________________

(Duplicate this section for additional bathrooms as needed.)

4. Bedroom(s)

Bedroom Location / Number: _______________________________________________

4.1 Walls and Ceiling

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.2 Flooring / Carpet

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.3 Windows and Screens

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.4 Window Coverings

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.5 Closet(s)

Condition: [ E / G / F / P ]

Notes (doors, shelves, rods, light): _______________________________________________

4.6 Doors and Hardware

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.7 Light Fixtures and Switches

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.8 Electrical Outlets

Condition: [ E / G / F / P ]

Notes: _______________________________________________

4.9 Ceiling Fan (if applicable)

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

(Duplicate this section for additional bedrooms as needed.)

5. Hallways and Stairs

5.1 Walls and Ceiling

Condition: [ E / G / F / P ]

Notes: _______________________________________________

5.2 Flooring

Condition: [ E / G / F / P ]

Notes: _______________________________________________

5.3 Stair Railings (if applicable)

Condition: [ E / G / F / P / N/A ]

Notes (stability, damage): _______________________________________________

5.4 Light Fixtures

Condition: [ E / G / F / P ]

Notes: _______________________________________________

6. Laundry Area

6.1 Washer (if provided)

Condition: [ E / G / F / P / N/A ]

Notes (operation, hoses, leaks): _______________________________________________

6.2 Dryer (if provided)

Condition: [ E / G / F / P / N/A ]

Notes (operation, vent, lint trap): _______________________________________________

6.3 Utility Sink (if applicable)

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

6.4 Flooring

Condition: [ E / G / F / P ]

Notes: _______________________________________________

7. Garage / Carport

7.1 Garage Door and Opener

Condition: [ E / G / F / P / N/A ]

Notes (operation, remotes): _______________________________________________

7.2 Flooring

Condition: [ E / G / F / P / N/A ]

Notes (stains, cracks): _______________________________________________

7.3 Walls

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

7.4 Light Fixtures

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

8. Exterior and Yard

8.1 Front Door and Lock

Condition: [ E / G / F / P ]

Notes (operation, deadbolt, weatherstripping): _______________________________________________

8.2 Back Door and Lock (if applicable)

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

8.3 Exterior Walls / Siding

Condition: [ E / G / F / P ]

Notes (damage, paint, cracks): _______________________________________________

8.4 Porch / Patio / Deck

Condition: [ E / G / F / P / N/A ]

Notes (boards, railings, condition): _______________________________________________

8.5 Lawn and Landscaping

Condition: [ E / G / F / P / N/A ]

Notes: _______________________________________________

8.6 Fencing and Gates

Condition: [ E / G / F / P / N/A ]

Notes (damage, operation, locks): _______________________________________________

8.7 Driveway and Walkways

Condition: [ E / G / F / P ]

Notes (cracks, heaving, stains): _______________________________________________

8.8 Exterior Lighting

Condition: [ E / G / F / P ]

Notes: _______________________________________________

8.9 Mailbox

Condition: [ E / G / F / P ]

Notes: _______________________________________________

9. Safety Systems

9.1 Smoke Detectors

Number present: _____ | All functional: [ Yes / No ]

Notes: _______________________________________________

9.2 Carbon Monoxide Detectors

Number present: _____ | All functional: [ Yes / No ]

Notes: _______________________________________________

9.3 Fire Extinguisher (if provided)

Present: [ Yes / No ] | Current: [ Yes / No / N/A ]

Notes: _______________________________________________

10. HVAC System

Type: [ Central Air / Window Unit / Radiator / Other: _______ ]

Heating — Condition: [ E / G / F / P ]

Cooling — Condition: [ E / G / F / P / N/A ]

Thermostat — Condition: [ E / G / F / P ]

Notes: _______________________________________________

11. Water Heater

Type: [ Tank / Tankless ]

Condition: [ E / G / F / P ]

Notes: _______________________________________________

12. Utility Meter Readings

Electric Meter Reading: _______________________________________________

Gas Meter Reading: _______________________________________________

Water Meter Reading: _______________________________________________

13. Key and Access Device Inventory

Front Door Key(s): Quantity _____ | Provided: [ Yes / No ]

Back Door Key(s): Quantity _____ | Provided: [ Yes / No / N/A ]

Mailbox Key(s): Quantity _____ | Provided: [ Yes / No ]

Garage Door Opener(s): Quantity _____ | Provided: [ Yes / No / N/A ]

Gate Key / Card / Code: Provided: [ Yes / No / N/A ]

Storage Unit Key(s): Quantity _____ | Provided: [ Yes / No / N/A ]

Other Access Devices: _______________________________________________

14. Photographs

Photographs have been taken of the property as of this inspection: [ Yes / No ]

Number of photographs: _____

Photographs are attached to or referenced in this checklist: [ Yes / No ]

Photographs are stored at: [describe location — e.g., cloud drive link, physical folder]

15. Additional Notes

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

16. Move-in Signatures

By signing below, both parties agree that this checklist accurately reflects the condition of the property at the time of move-in on inspection_date.

Landlord — Move-in

landlord_name

[Electronic signature will be collected via zsign]

[Date will be recorded automatically]

Tenant — Move-in

tenant_name

[Electronic signature will be collected via zsign]

[Date will be recorded automatically]

17. Move-out Signatures

By signing below, both parties agree that this checklist accurately reflects the condition of the property at the time of move-out.

Move-out Inspection Date: _______________________________________________

Landlord — Move-out

landlord_name

[Electronic signature will be collected via zsign]

[Date will be recorded automatically]

Tenant — Move-out

tenant_name

[Electronic signature will be collected via zsign]

[Date will be recorded automatically]